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Dominican Sisters of Mission Published: August 22, 2019
CA, San Jose
Job Type


TITLE:               Data Entry and Stewardship Officer                               FLSA:  Non-Exempt

Part-Time 10-12 Hours


DESCRIPTION:   As a member of the Mission Advancement staff, the Data Entry officer maintains accurate constituent records, prepares reports, enters gifts and produces donor acknowledgement letters, using the congregation’s Donor Perfect database


  • Knowledge and effective use of Donor Perfect software to record contributions and acknowledge all cash, credit cards, estate, in-kind, stock and tribute gifts and pledge payments.
  • Record donor gifts amounts and designations, ensuring accurate, up-to-date fund-raising totals by month and fiscal year.
  • Prepare and mail timely acknowledgement letters for all donors, generating monthly donation and appeal reports.
  • Work with the Finance Office to prepare weekly bank deposits used to document and reconcile Advancement database totals with general ledger accounts.
  • Analyze appeal impact, document donation totals, and note donor interests by group or region.


  • Bachelor’s degree preferred but not required. High School diploma or equivalent required.
  • Three to five (3-5) years’ experience with database or accounting software, Donor Perfect preferred.
  • Proven ability to enter data with a high degree of accuracy.
  • Strong computer skills, including Microsoft Office Suite and other productivity software.
  • Strong analytical skills, ability to identify trends and patterns in data.
  • Proven ability to set priorities, achieve goals, and manage confidential financial information.
  • Excellent communication skills; clear, articulate, and professional.
  • Excellent organization skills; able to set priorities and achieve goals.


  • Ability to work independently and collaborate with Advancement and Finance colleagues.
  • Flexible and responsive to emerging directions and needs.
  • Creative problem solver.

If interested submit your resume to Patricia Boland at




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